Bookkeeper / HR

up to 5 hours / week

PURPOSE OF POSITION

The Bookkeeper works with the Finance Team to maintain an efficient and ethical process that follows sound accounting principles, oversees day-to-day financial operations and assists with HR related matters. This person reports directly to the Senior Pastor and Operations Administrator.

PRIMARY RESPONSIBILITIES

Bookkeeping:

• Verify accuracy of invoices and check/payment requests, and record into the accounting system.
• Work with employees to reconcile credit card transactions; enter budget codes into the accounting system; act as liaison to credit card company.
• Submit payroll, twice per month; distribute checks as requested; act as church liaison to payroll company (Clergy Financial).
• Administer income withholding for child support alimony as necessary.
• Enter deductions to Further (Health Equity) after each pay period for medical/daycare reimbursement accounts.
• Act as church liaison to Guidestone Financial for 403 (b)(9) retirement accounts administration.
• Act as church liaison to Covenant Benefits for Health Benefits accounts for eligible employees.
• Verify employee income levels, payroll records, and other information for Medicare and other government benefits packages as necessary. (ex. Public Housing, loan forgiveness, government health benefits).
• Send out 1099s and all other forms related at year end.
• Assist with workers comp if a situation arises.

Human Resources:

• Become familiar with FCC’s Staff Handbook and help clarify policies and keep them current.
• Organize and track job descriptions.
• Annual distribution of updated employee agreement letters with the start of the new fiscal year and throughout the year if amendments need to be made.
• Originate new hire offer letters.
• Process and file background checks for new employees and volunteers.
• Assist with collection of proper payroll forms for new employees.
• Meet with new hires to go over Staff Handbook and payroll documents (time sheets etc).
• Work through the new employee orientation checklist with appropriate staff to ensure that complete onboarding takes place.
• Organize employee HR folders.
• Manage process for PTO and St. Paul ESST tracking on paystubs.
• Maintain employee files, current job descriptions, offer and agreement letters, PTO/Holiday recommendations.
• Manage the process for annual Ministry Team employee reviews and accountability teams.
• Maintain current Employee Handbook and track employee acknowledgement receipts.

Other duties as assigned. The responsibilities listed above are representative of the job and are not all inclusive.

QUALIFICATIONS AND SKILLS

• minimum High School Diploma
• knowledge of Quickbooks, Microsoft Excel or other Microsoft Excel and other Office programs
• basic knowledge of payroll processes, finance and accounting
• notary Public or able and willing to become one
• ability to work in a confidential work environment with sensitive information
• needs to be able to commit to a schedule, communicate changes, and be reliable to come in for meetings when scheduled
• ability to work as part of an established team of paid ministry team members and volunteers
• understanding and agreement to the mission and vision of FCC
• must successfully pass a criminal background check

TO APPLY

Submit cover letter and resume to jobs@first-covenant.org.