Office Coordinator

24 hours/week – Tuesday, Wednesday, Thursday

PURPOSE OF POSITION

The Office Coordinator (OC) position is responsible for assisting with the administrative functions of First Covenant Church of Saint Paul. As the first point of contact for guests and partners, the OC plays a key role in the life of the church. Duties include coordination of partner and congregation program needs, managing church information & reporting, and working with the Operations Administrator, Pastoral and Ministry Team to ensure smooth operations for the FCC congregation. This position is part of the Ministry Team and reports to the Operations Administrator. (This position can also expand to include the Bookkeeper/HR role at up to 5 additional hours per week. See other position description.)

PRIMARY RESPONSIBILITIES

Office Administration:

• Be a welcoming first impression and a first point of contact for greeting and monitoring those entering and exiting the building.
• Respond to all phone calls and emails as needed.
• In collaboration with the OA, coordinate the calendar scheduling and reservation process with Ministry Team members and partners.
• Collaborate with the OA and Ministry Team to ensure Google Calendar and website are current.
• Collaborate with the Ministry Team for ministry related materials to be printed and posted, both indoors and outdoors, including worship orders, special event bulletins, and banners.
• Order and organize supplies for the church and ministry team, in coordination with the OA.
• Oversee and record all office related expenses.
• Oversee making and distribution of key cards and physical keys as needed.
• Be proficient in all details of church security system, copiers, printers, and phones, including office equipment leases and necessary upgrades.
• Learn and manage HVAC system in coordination with the HVAC team and OA.

Ministry Team Support:

• Work with pastors on special event coordination (weddings, performances, funerals).
• Provide office support for Ministry Team members, as needed.
• Assisting with event set-up and take-down.

FCC Database – Reporting and Communication:

• Generate reports, statistics, charts, graphs, labels, etc. and other special projects for the Ministry Team, church leaders, and Lay Ministry Teams (annual report, directories, etc.).
• Facilitate special mailings.

Congregational Care Support:

• Coordinate ministries and communications with the church community during significant life events.

Other duties as assigned. Responsibilities listed above are representative and are not all inclusive.

QUALIFICATIONS AND SKILLS

• commitment to Jesus Christ and the Christian Church
• desire to help people grow in relationship with Jesus Christ
• understanding and agreement to the mission and vision of FCC
• participate with Ministry Team in prayer, accountability, care, and planning
• ability to commit to a schedule, communicate changes, and be reliable to come in for meetings when scheduled
• willingness to serve in ways beyond this position description and hours allotted
• commitment to First Covenant Church’s Mission, Vision, Values and Identity
• openness to seek additional involvement and/or membership with First Covenant Church
• adherence to the ethical principles contained in the staff handbook
• welcoming presence with others and excellent communication skills
• experience coordinating and administering an office environment
• demonstrated ability to work collaboratively with a variety of teams and priorities
• organization and project management skills
• demonstrable experience with Google Docs, Canva, MailChimp, and other platforms
• ability to work in a confidential work environment with sensitive information
• must successfully pass a criminal background check

TO APPLY

Submit cover letter and resume to jobs@first-covenant.org.